How to Make Training Videos in 5 Easy Steps [2024]

Make training videos to make learning super easy and fun! These videos are perfect for teaching new employees, keeping teams updated on changes, or helping everyone learn new software quickly.

As AI influencer David Carman puts it, Videos are the bridge between knowledge and retention.

Digital training resources, like training videos, save time by delivering consistent quality and covering recurring topics effortlessly. They’re easy to update and reuse whenever needed. In a survey of over 2,000 companies, 74% of trainers reported using video learning as a key part of their training delivery (Mimeo, 2019).

To create impactful videos efficiently, explore digital content creation software like the best AI video generators to transform your ideas into engaging content.

How to Make Training Videos?

Creating training videos can be easy and fun! You can use many methods, but using artificial intelligence (AI) tools is often faster and cheaper than buying cameras and microphones. AI tools, like machine learning and special algorithms, can save you time and effort.

5 Easy Steps to Make Training Videos

Here are the 2 quick steps to make training videos:

Step 1: Decide What Your Video Will Teach

Before you start recording, think about the main topic and what you want your audience to learn. Break the information into smaller topics so it’s easier to follow. For example, if you’re making a video about cybersecurity, you could cover things like social engineering, malware, and data protection.

Ask yourself these questions:

Why do you want to make this training video?
Who will watch it?
What do you want them to learn?

Clear goals will help you create a great training video that teaches new skills or improves existing ones.

Step 2: Pick the Right Type of Video

There are several types of training videos you can create. Knowing your audience and goals will help you choose the best one.

Here are six popular types:

Presenter-style videos – A person explains everything on camera.
Animated videos – Fun visuals tell the story.
Screen recording videos – Show what’s on a computer screen while explaining.
Interactive videos – Viewers can click to choose their own learning path.
How-to videos – Step-by-step guides.
Microlearning videos – Short videos on one small topic.

Choose the format that best suits your topic and audience.

Step 3: Write a Script and Plan the Visuals

A good script keeps your video organized and clear. Without one, your video could become messy or too long. Write down what you’ll say and show in each scene.

If you’re short on time, you can use pre-made script templates or prompts to speed things up. Sometimes, you may also want to use a storyboard to plan the visuals, but it’s not always necessary.

Step 4: Use AI Tools to Create Your Video

Instead of filming with expensive equipment, you can use AI video makers, like Synthesia STUDIO, Adobe Premiere Rush, or Camtasia, to make training videos. Here’s how it works:

Pick a template
Templates make designing your video easy, even if you’re not a designer. Synthesia offers over 60 templates for different video styles, like microlearning or how-to videos.
Paste your script
Copy the script you wrote earlier and paste it into the AI video maker, one scene at a time. AI will generate a voice narration for you using text-to-speech technology. You can choose from 400+ voice options in 120+ languages!
Add an AI presenter
With AI, you don’t need actors or cameras. AI avatars act as presenters, making your video look professional and engaging.

Step 5: Edit and Finalize Your Video

Now that you’ve added narration and visuals, it’s time to edit your training video. AI tools let you easily add:

Narration scripts
Transition Effects
Audio tracks
Animations, and shapes.
Screen recordings, images, and other visuals.

Once you’re happy with your video, click “Generate” to let the AI finalize everything. It will check the content, animate the avatars, and polish the video for you.

Share Your Training Video!!

After the video is ready, you can download it, share it through a link, or embed it in your learning platform.

What Can We Learn from Heineken’s Global Training Transformation with Synthesia?

Heineken, a leading global brewing company, faced the challenge of training over 70,000 employees across 170 countries. Traditional training methods were time-consuming and costly, making it difficult to maintain consistency and efficiency. To address these issues, Heineken integrated Synthesia’s AI-driven video creation platform into their training processes.

Challenges:

Scalability: Training a vast, globally dispersed workforce requires a scalable solution.
Consistency: Ensuring uniform training content across multiple regions and languages was essential.
Cost and Time Efficiency: Traditional video production methods were expensive and slow, hindering timely updates.

Solutions Implemented:

AI-Powered Video Creation: Heineken utilized Synthesia to produce training videos without the need for cameras or studios, significantly reducing production time and costs.
Multilingual Support: Synthesia’s platform enabled the creation of videos in multiple languages, catering to Heineken’s diverse workforce.
Consistent Messaging: By using AI avatars and templates, Heineken maintained a uniform look and feel across all training materials.

Results Achieved:

Enhanced Training Reach: Successfully trained 70,000 employees worldwide with consistent and engaging content.
Time and Cost Savings: Streamlined the video production process, significantly reducing time and expenses.
Improved Engagement: Using AI-generated videos increased employee engagement and retention of training material.

Tired of Time-Consuming Edits? Create Training Videos in Minutes with Synthesia!

Making training videos with AI is simple, fast, and effective. Thanks to tools like Synthesia and clever algorithms, you don’t need fancy equipment or advanced skills. Whether you’re teaching a new skill or explaining a complex topic, AI makes it easier than ever to create videos your audience will love.

Get SynthesiaOur Top Recommendation for AI Generator Tool

What Are the Types of Training Videos?

When you make training videos, picking the right type is crucial to ensure your content is engaging and effective. Here are six popular types of training videos explained with simple examples and real-life use cases:

What Are the Types of Training Videos?

1. Microlearning Videos

Microlearning videos are short, focused clips that teach a single concept or skill, usually under three minutes. These videos are ideal for quick lessons without distractions.

For example, a customer service team at a retail company used microlearning videos to train employees on handling returns. Each video tackled one process step, making it easy for employees to review and retain.

💡Tip: Keep it short and stick to one learning objective per video.

2. Presenter-Style Videos

Also called “talking-head” videos, these feature a person, like a trainer or a subject-matter expert, presenting information directly. Humans often connect better with another human explaining the material. A university professor created a series of presenter-style videos to guide students through a new software tool, ensuring a more personal learning experience.

3. Animated Videos

Animated videos simplify complex topics with fun visuals and storytelling. They can be tailored to match your brand’s style. A marketing agency used animated videos to explain their client’s concepts like SEO and social media algorithms. However, they can be time-consuming and expensive to create.

4. Interactive Videos

Interactive training videos allow users to click, choose paths, and participate in quizzes. For example, a pharmaceutical company used interactive videos to train employees on compliance by adding branching scenarios and quizzes. This method helped improve engagement and information retention.

5. Screen Recording Videos

Screen recordings are perfect for showing how to use software or complete digital tasks. For instance, a tech company used screen recording videos to train employees on troubleshooting network issues. While these videos are straightforward to create, they can sometimes feel dull.

6. How-To Videos

How-to videos guide viewers step-by-step through a process. These are great for teaching tasks like assembling furniture or operating a machine. A furniture retailer used how-to videos to show customers how to set up their products, reducing customer service calls.

Tip: Break the process into clear steps and use visuals like a b-roll or diagrams to make instructions easy to follow.

How Can You Make Video Training More Effective?

To make training videos truly impactful, you need to engage your audience and deliver content in a way that’s easy to understand and enjoyable. Here are three simple tips to elevate your training videos:

Tip #1: Add a Human Touch

People connect better when they feel like they’re interacting with someone. Adding a human face or character to your video helps simulate a personal interaction. For example, a retail company used AI avatars from the best AI tools to act as presenters in their training videos. This approach made the content more relatable and engaging for employees.

Note: Even a virtual presenter or avatar can give your video a human-like connection.

Tip #2: Keep Visuals Dynamic

Static visuals can make videos boring. To keep your audience engaged, mix up the visuals by:

Adding interesting backgrounds.
Including text or key points outside the video frame.
Changing camera angles.
Using graphics, animations, or diagrams.

For instance, a tech company used varied visuals in its how-to videos to teach employees about a new software model. The added visual elements made the content easier to follow and reduced viewer fatigue.

Tip #3: Make Introductions Short and Sweet

Keep your introduction under 10 seconds. Quickly explain the video and what viewers are expected to learn or do after watching.

For example, a microlearning video on workplace safety used a concise intro: “This video shows you how to use fire extinguishers safely. Watch closely and practice during the drill.” Short intros help learners dive into the content faster and focus on the main topic without distractions.

3 Benefits of Creating Training Videos

Educational content, such as training videos, is a powerful way to enhance learning while saving time and money. Here are three key benefits of making training videos:

1. Increased Engagement and Better Learning:

Most people are visual learners, making videos an excellent teaching tool. They simplify information and make it more engaging to consume.

2. Cost-Effective Training Solution

Once created, training videos can be reused for multiple employees, significantly cutting costs.

3. Easy Updates with AI Video Platforms

Using AI tools for video makes it simple to update or modify training content as needed.

FAQs

How do training videos improve employee performance?

How do features like text-to-speech save time and money?

What is the best AI to create training content?

Conclusion

Make training videos to simplify learning, save money, and keep your content fresh and engaging. They are perfect for teaching employees new skills, sharing updates, and even explaining complex topics in a simple way. Using AI tools makes it easier than ever to create professional-looking videos quickly, without needing expensive equipment or advanced skills.

Whether you want to boost engagement, cut costs, or train a global team, training videos are the ultimate solution. Start creating videos that are fun, informative, and effective—your team will thank you! The future of learning is here—embrace it!

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How to Make Training Videos in 5 Easy Steps [2024]