Todoist Review: A Comprehensive Task Management Tool for 2024

  • Editor
  • July 8, 2024
    Updated

Need help with task overload? Todoist is a top-rated task management app designed to streamline your workflow. This Todoist Review will highlight why it’s among the best AI productivity tools for 2024.

Todoist’s features are designed for ease of use, making task management a breeze. Its intuitive interface and Quick Add feature allow you to capture tasks effortlessly using natural language.

With recurring due dates, reminders, and over 90 integrations, staying organized is easier than ever. Its AI Assistant further boosts productivity by automating tasks and providing smart suggestions.

Todoist’s custom filters, task priorities, and centralized billing help you stay focused and calm for personal use or team management. Capture tasks at the speed of thought and enhance your productivity with Todoist.

Todoist Review: Project Management

One of Todoist’s key features is its intuitive interface that simplifies task management. Users can quickly add tasks, set due dates, and easily prioritise items. The AI Assistant helps automate repetitive tasks, ensuring you stay on top of your responsibilities. This efficiency is why Todoist is frequently listed among the top AI tools 2024.

Todoist integrates seamlessly with over 90 tools, including Google Drive and Zapier, enhancing productivity and collaboration. Its custom filters and project templates make it a versatile choice for both personal and team projects, ensuring effective task management.


Todoist Review – My Verdict (4.5/5)

Todoist is a powerful task management tool that enhances productivity and organization. Here are its strengths and weaknesses:

  • Intuitive Interface: Easy to use, with quick add features.
  • AI Assistant: Automates tasks and offers intelligent suggestions.
  • Integrations: Over 90 integrations, including Google Drive and Zapier.
  • Custom Filters: Personalize task views for better management.
  • Project Templates: Streamline project setup.
  • Pricing: Free plan available, with Pro at $4/month and Business at $6/month.
  • No Free Trial: A free plan is available, but there is no trial for premium features.
  • Limited Customer Support: Only available via ticket submission.
  • Limited Customization: Some advanced customization options are missing.

Todoist Review – A Quick Overview

Todoist is a versatile task management tool designed to help American users stay organized and productive. Its intuitive interface and robust features make it ideal for personal and professional use. Here’s a quick overview of Todoist’s key features:

Feature Details Rating (out of 5)
Best for Making to-do lists 5
Pricing Beginner: $0, Pro: $4/month, Business: $6/month 4.5
Word count Not applicable N/A
Number of seats Up to 1000 users 4
Templates Available 4.5
Languages Supported 18 4.5
Plagiarism Check Not applicable N/A
Grammar Check Not applicable N/A
Brand Voices Not applicable N/A
Language model Not specified N/A
Integration Over 90 integrations, including Google Drive, Pomodone, and Zapier 5
Data Security Secure data handling with privacy measures 4.5
Free Trial Not available (Free plan is available) 3.5
Customer Support Available via submitting a ticket 4

Todoist’s features include quick add functionality, recurring due dates, reminders, and an AI Assistant to automate tasks. Its extensive integration capabilities make it a robust tool for enhancing productivity.


What is Todoist?

Todoist is a renowned task management and productivity tool that helps American individuals and teams efficiently organize their work and personal tasks.

screenshot-of-todoist-homepage-showcasing-its-task-management-interface

Launched in 2007, Todoist has become one of the most popular task management apps, thanks to its intuitive interface and robust feature set.

Whether you are managing your daily to-do list, planning a large project, or collaborating with a team, Todoist provides a streamlined solution to keep everything in order.

Todoist’s interface is designed to be user-friendly, allowing users to add and organize tasks quickly using natural language. With features like recurring due dates, priority levels, and project templates, Todoist makes task management simple and effective.

The tool also integrates with over 90 popular apps and services, such as Google Drive and Zapier, enhancing its functionality and making it a versatile addition to any productivity toolkit.

A standout feature of Todoist is its AI Assistant, which helps automate repetitive tasks and offers intelligent suggestions to improve productivity.

This, combined with creating custom filters and views, allows American users to personalize their task management experience.

Todoist’s emphasis on ease of use and powerful features makes it an excellent choice for anyone looking to stay organized and productive in their personal and professional lives.


Pros and Cons of Todoist

Pros

    • Intuitive Interface, making it easy to navigate and user-friendly.
    • Quick Add Feature allows for the swift capture of tasks using natural language.
    • AI Assistant automates repetitive tasks and provides smart suggestions.
    • Recurring Due Dates lets you set tasks to repeat daily, weekly, monthly, etc.
    • Over 90 Integrations with tools like Google Drive, Zapier, and more.
    • Custom Filters help personalize task views for better management.
    • Project Templates streamline project setup with ready-made templates.
    • Priority Levels to organize tasks by importance.
    • Team Collaboration supports team roles and permissions.
    • Free Plan available with essential features.

Cons

    • No Free Trial for Pro/Business, meaning no trial for premium features.
    • Limited Customer Support is only available via ticket submission.
    • Limited customization with some advanced customization options needs to be included.
    • File Upload Limit of 100MB per file might be restrictive for some users.
    • Learning Curve, as some users might find the initial setup complex.
    • No Offline Mode requires an internet connection for full functionality.
    • Occasional Sync Issues, such as syncing between devices, can sometimes lag.


Todoist Review: Pricing & Plans

Todoist offers straightforward pricing plans to cater to different user needs, from individuals to large teams. Understanding these plans can help you determine the best fit for your task management requirements.

screenshot-of-todoist-pricing-plans-showing-different-tiers-and-their-features

Todoist provides three main pricing options: a Free plan, a Pro plan, and a Business plan, each designed to enhance productivity and collaboration.


How Much Does Todoist Cost?

Todoist’s pricing structure is simple and transparent. The Free plan is ideal for individuals, while the Pro and Business plans offer additional features for more advanced needs.

Todoist Pricing Plans:

Free Plan: $0 per month

  • Basic task management
  • 5 active projects
  • 5 collaborators per project
  • 5 MB file uploads

Pro Plan: $4 per month

  • 300 active projects
  • 25 collaborators per project
  • 100 MB file uploads
  • Reminders
  • Labels

Business Plan: $6 per month

  • 500 active projects
  • 50 collaborators per project
  • Team inbox
  • Team billing
  • Admin roles

Todoist’s competitive pricing provides flexibility for various needs, whether you are a solo American user, a professional, or part of a team. The Pro plan offers additional productivity tools such as reminders and labels, while the Business plan includes advanced collaboration features.


Is Todoist Worth the Price?

Todoist offers excellent value for its price, especially with the Pro and Business plans. These plans provide advanced features such as reminders, labels, and team collaboration tools that significantly enhance productivity.

The seamless integration with over 90 apps and the AI Assistant for automating tasks further justify the cost. For individuals and teams looking for a robust task management solution, Todoist is worth the investment.


Is Todoist Free Good Enough?

Yes, the Todoist Free plan is good enough for basic task management needs. It offers essential features like task creation, due dates, and basic project management.

However, for those looking to take their productivity to the next level, the Pro plan provides additional functionalities such as reminders, labels, and more collaborative features that justify the upgrade.


How Do I Cancel My Todoist Subscription?

To cancel your Todoist subscription, follow these steps:

  1. Log In to the Todoist website and access your account settings.
  2. Navigate to Settings by clicking on your profile icon.
  3. Find the Subscription Tab, where you will see the option to manage your subscription.
  4. Cancel your Subscription by selecting “Cancel Subscription” and follow the on-screen instructions to confirm the cancellation.

How Do I Permanently Delete My Todoist Account?

To permanently delete your Todoist account, follow these steps:

  1. Log in to your account at https://todoist.com.
  2. Click Your Avatar in the top-left corner.
  3. Select Settings from the dropdown menu.
  4. Add a Todoist Password if you logged in using Google, Facebook, or Apple login.
  5. Click Delete Account in the settings menu.
  6. Enter Your Password when prompted.
  7. Confirm Deletion by selecting “Delete Account”.

Enter the One-Time Passcode if you have two-factor authentication set up for your account.

screenshot-of-todoist-account-settings-page-highlighting-the-delete-account-option


How Do I Contact Todoist Support?

To contact Todoist support, follow these steps:

  1. Visit the Support Page: Go to the Todoist support page.
  2. Use the Contact Form: Locate and fill out the contact form provided on the page.
  3. Provide Details: Describe your issue in detail and mention the steps you’ve already tried to resolve it.
  4. Submit the Form: Submit the completed form and wait for a response from the Todoist support team.

Please note that Todoist does not offer phone support, so the contact form is the primary method to reach their support team. For more information, visit Todoist Support.


Todoist Review – Detailed Key Features

Todoist features are designed to simplify task management and enhance productivity. Key features include Quick Add, AI Assistant, recurring due dates, reminders, and project templates.

With over 90 integrations with popular apps like Google Drive and Zapier, Todoist offers a seamless workflow.

image-of-todoist-features-page-showing-all-its-features

These features make Todoist an all-in-one solution for individuals and teams looking to improve productivity and streamline task management processes.


How to Use Todoist Effectively?

Todoist is excellent for managing personal and professional tasks, making it a versatile tool for individuals and teams.

Screenshot-of-the-Todoist-help-page

Whether you’re planning your day, organizing a complex project, or collaborating with a team, Todoist provides the structure you need to stay productive and on track.

To use Todoist effectively, start by breaking down your tasks into manageable chunks. Use projects and sub-tasks to organize your work hierarchically, ensuring every task is accounted for.

Labels and priority levels can be used to categorize tasks and highlight what needs immediate attention. Setting recurring due dates and reminders helps maintain consistency and ensure deadlines are met.

Integrate Todoist with your favourite apps like Google Calendar and Slack to streamline your workflow and synchronise all your tasks.

Take advantage of Todoist’s AI Assistant to automate repetitive tasks and get intelligent suggestions to boost productivity. Regularly review your task list and use custom filters to focus on what matters most at any given time.


What Does Todoist Integrate With?

Todoist integrates with various applications to enhance productivity and streamline workflows.

With over 90 integrations, you can connect Todoist to popular tools like Google Drive, Slack, Zapier, Trello, and Evernote. These integrations allow seamless synchronization of tasks across different platforms, making it easier to manage all your work from a single place.

Screenshot-of-the-Todoist-integrations-page-showing-different-categories

For example, integrating Todoist with Google Calendar lets you view tasks and deadlines alongside your calendar events, ensuring you never miss an important date.

Connecting with Slack lets you add tasks directly from your conversations, keeping your team updated on ongoing projects.

Using Zapier, you can automate repetitive tasks, such as creating a Todoist task when you receive a specific email or when a new Trello card is created. These integrations help create a seamless workflow, saving time and reducing the effort needed to manage tasks.


Can I Change Languages in Todoist?

Yes, you can change the language in Todoist to suit your preference. Todoist supports 18 different languages, making it accessible to a global user base. To change the language in Todoist, follow these steps:

  1. Select Platform: This guide applies to Web, macOS, and Windows 10/11.
  2. Click Your Avatar: Find it in the top-left corner of the interface.
  3. Select Settings: From the dropdown menu, select settings.
  4. Open the General Tab: Navigate to this section within the settings.
  5. Use the Dropdown Menu: Under Language, select your preferred language.
  6. Click Update: Once you’ve selected a language, click Update to apply the changes.

Changing the language will update the entire interface to the selected language, including menus, task descriptions, and notifications.

This feature is particularly useful for users who prefer to work in their native language or for teams collaborating internationally. For more detailed instructions, visit the Todoist Help Center.


What is the Security Policy of Todoist?

At Todoist, maintaining the security of your data is a top priority. Todoist employs a comprehensive security policy to protect user information from unauthorized access and potential threats.

The platform uses SSL encryption for data in transit and AES-256 encryption for data at rest, ensuring that all information is securely transmitted and stored.

Todoist also implements two-factor authentication (2FA) to add an extra layer of security to user accounts. Regular security audits and updates are conducted to stay ahead of the latest security tools and threats.

Ensuring the security of personal data processing is crucial for maintaining user trust and compliance with data protection regulations.

Additionally, Todoist complies with global data protection regulations, including GDPR, ensuring that user privacy is protected and data handling practices are transparent and secure.


Does Todoist Have Templates?

Yes, Todoist offers a variety of templates designed to help American users get started with different types of projects quickly and efficiently. These templates cover a wide range of uses, from personal tasks to professional projects. You can find templates for project management, goal setting, habit tracking, event planning, and more.

Screenshot-of-Todoist-help-page-showing-template-options-available

For instance, the GTD-friendly checklist helps you review your tasks weekly, while the meal planning template streamlines your cooking and grocery shopping.

Using these templates can save time and ensure that no important step is overlooked in your planning process.

You can access and customize these templates directly from the Todoist website, making it easy to tailor them to your specific needs. For more information, visit Todoist Templates.


What Operating Systems Is Todoist Available For?

Todoist is available on multiple operating systems, ensuring you can access and manage your tasks across various devices.

It is supported on the Web, macOS, and Windows 10/11, as well as mobile platforms like iOS and Android. This cross-platform availability ensures that you can stay organized and productive at your desk or on the go.

In addition to desktop and mobile applications, Todoist also offers browser extensions for Chrome, Firefox, Safari, and Edge, which allow you to add tasks directly from your web browser. This versatility makes Todoist a powerful tool for managing tasks seamlessly across different environments.


How Many Levels Are There in Todoist?

Todoist uses a Karma system to gamify task management and motivate American users to complete tasks. There are eight Karma levels, starting from Beginner and progressing to Enlightened.

You earn Karma points as you complete tasks, use advanced features, and maintain your productivity streaks, which help you level up.

The levels are as follows:

  1. Beginner
  2. Novice
  3. Intermediate
  4. Productive
  5. Accomplished
  6. Expert
  7. Master
  8. Enlightened

Each level unlocks progressively as you accumulate more Karma points, encouraging you to stay productive and use Todoist’s features to their fullest potential.

This system makes task management fun and provides a visual representation of your productivity progress. For more information, visit Todoist Karma.


What Are The Unique Selling Features of Todoist?

Todoist stands out with its productivity visualization and theme customization features, offering users detailed insights into their productivity and the ability to personalize their workspace.

The success of AI models often hinges on the careful selection of relevant features and data points.

Effective training data is essential for developing robust AI systems to make accurate predictions and decisions.

Its Smart Scheduling, Natural Language Input, and Karma System also enhance the user experience by simplifying task management and adding motivational elements.

Productivity Visualization

Todoist offers productivity visualization features that differentiate it from other task management tools. These visualizations provide insightful charts and graphs that help users track their progress. They can include daily and weekly productivity trends, completed tasks, and even goal-setting achievements.

screenshot-of-todoist's-productivity-visualization-feature-showing-charts-and-graphs-of-completed-tasks-over-time

For instance, freelancers can use these visualizations to monitor their productivity patterns, identify peak performance times, and adjust their work schedule accordingly.

This feature encourages users to stay motivated by visually representing their accomplishments and areas for improvement.

Theme Customization

Todoist allows users to customize the app’s theme to suit their personal preferences and enhance their user experience.

screenshot-of-todoist's-theme-customization-options-showing-various-colour-schemes-and-layout-choices

 

The theme customization feature includes a variety of colour schemes and layouts, making it easy for users to create a workspace that feels comfortable and inspiring.

For example, a user who prefers a minimalist interface can choose a clean, white theme, while someone who enjoys vibrant colours can select a bright, colourful layout. 

This level of customization helps users feel more connected to their task management tool, ultimately boosting productivity and satisfaction.

Smart Scheduling

Todoist’s Smart Scheduling feature uses machine learning to suggest optimal dates and times for your tasks based on your habits and workload.

This innovative tool helps users manage their time more effectively by automatically adjusting task deadlines and preventing schedule conflicts.

For instance, if you often complete certain types of tasks in the morning, Smart Scheduling will suggest similar times for new tasks, ensuring your workload is balanced throughout the day.

This feature reduces the cognitive load of planning, allowing users to focus more on task execution.

Natural Language Input

Todoist’s Natural Language Input allows users to add tasks quickly and intuitively by typing them in plain language. The system recognizes and processes dates, times, and recurring patterns, making task entry seamless and efficient.

For example, typing “Meeting with John every Monday at 10 am” will automatically create a recurring task with the specified details. This feature saves time and simplifies task management, particularly for users who prefer a straightforward and fast input method..

Karma System

Todoist’s Karma System gamifies task management by awarding points for completing tasks, maintaining streaks, and using advanced features. Users can track their Karma points and progress through different levels, providing a fun and motivational aspect to staying productive.

screenshot-of-todoist's-karma-system-showing-points-and-levels-for-completed-tasks-and-productivity-streaks

For instance, completing tasks on consecutive days earns streaks, while using features like labels and filters grants additional points. The Karma System encourages consistent productivity and rewards users for their efforts, making task management more engaging.


What are the Features of the Todoist App?

Todoist is packed with features designed to streamline task management and enhance productivity. Some of the key features include:

  1. Quick Add: Allows users to add tasks quickly using natural language input.
  2. AI Assistant: Helps automate repetitive tasks and provides intelligent suggestions.
  3. Recurring Due Dates: Set tasks to repeat daily, weekly, monthly, or on custom schedules.
  4. Reminders: Notifications to ensure every task is remembered.
  5. Project Templates: Ready-made templates to kickstart new projects.
  6. Integrations: Over 90 integrations with popular apps like Google Drive, Slack, and Zapier.

These features provide a robust framework for managing tasks efficiently for personal use or team collaboration. Todoist’s flexibility and comprehensive toolset make it a powerful ally in boosting productivity and maintaining organization.


Todoist has gained popularity due to its superb interface, cross-platform availability, and comprehensive feature set.

The app’s clean and intuitive design makes it easy for users to navigate and manage their tasks effectively. Todoist’s availability on multiple platforms, including web, desktop, and mobile, also ensures that users can access their tasks anytime, anywhere.

Todoist’s popularity is also due to its integration capabilities. The accuracy of AI decision-making tools depends heavily on the parameters set during the model training process.

With seamless connections to other productivity tools and applications, Todoist fits perfectly into various workflows, making it a preferred choice for individuals and teams looking to streamline their task management processes.


Is Todoist Right for Everyone?

Todoist is a highly versatile tool that can significantly benefit a wide range of users with its comprehensive features. Here’s why Todoist is an excellent choice for various productivity needs:

  • Project Management: Todoist’s all-in-one platform allows individuals and teams to manage projects effectively by combining task management, scheduling, and collaboration tools. This makes it one of the best AI tools for project management.
  • Team Collaboration: With real-time task updates, shared projects, and integrated communication tools, Todoist enhances team collaboration and ensures everyone stays connected and informed. It’s frequently listed among the best AI tools for team collaboration.
  • Time Management: By integrating task lists, due dates, reminders, and productivity visualizations, Todoist helps users manage their time efficiently. This efficiency makes it a top contender in the best AI tool for time management.
  • Task Automation: Todoist simplifies task automation with its AI Assistant and extensive integration capabilities, allowing users to streamline repetitive tasks and focus on what matters most. This functionality places it among the best AI tools for task automation.

Todoist’s versatile features make it an excellent choice for anyone looking to improve their task management, collaboration, and overall productivity.


Check Out Todoist Comparisons

Explore my thorough comparison of Todoist with other project management tools to determine the best fit for your task management needs:

  • Todoist vs. ClickUp: Investigate how Todoist stacks up against ClickUp for straightforward task management versus advanced project management capabilities.
  • Todoist vs. Trello: Compare Todoist’s linear task management with Trello’s visual, board-based system to find the best solution for your workflow.
  • Todoist vs. Monday.com: Examine the differences between Todoist’s simplicity and monday.com’s comprehensive project management features to enhance your productivity.

These comparisons provide insights into how Todoist performs against other popular task management tools, helping you decide based on your specific needs.


FAQs

There are several Todoist alternatives, such as Nifty, which offers comprehensive project management tools, and Asana, known for its robust collaboration features. Depending on your specific requirements, these alternatives might better suit your needs.


Todoist offers more advanced features and integrations than Google Tasks, making it a better choice for users who need comprehensive task management. Google Tasks is simpler but may be sufficient for basic task tracking.


While Todoist is highly effective, it has some drawbacks, such as a steep learning curve for new users and the lack of built-in time-tracking features. Additionally, some advanced features require a premium subscription.


Todoist is owned by Amir Salihefendić, who founded Doist, the company behind Todoist. The company focuses on creating productivity tools that promote effective work habits.


Yes, Todoist can be used offline. You can add, edit, and complete tasks even when you don’t have internet access, and your changes will sync automatically once you are back online.



Conclusion

This Todoist review highlights how this powerful task management tool excels with its user-friendly interface and features like productivity visualization, theme customization, and smart scheduling. 

Todoist’s integration with over 90 applications and its online and offline capabilities make it ideal for both personal and team use. If you’re looking to streamline your tasks and boost productivity, Todoist is a top choice.

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Dave Andre

Editor

Digital marketing enthusiast by day, nature wanderer by dusk. Dave Andre blends two decades of AI and SaaS expertise into impactful strategies for SMEs. His weekends? Lost in books on tech trends and rejuvenating on scenic trails.

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