Todoist vs Evernote: Which is Right For You? [2024]

  • Editor
  • December 6, 2024
    Updated
todoist-vs-evernote-which-is-right-for-you-2024

When it comes to productivity tools, two names consistently emerge at the forefront in 2024: Todoist and Evernote. These tools have revolutionized how we manage tasks and organize information, each offering unique features tailored to different productivity needs. In the debate of Todoist vs Evernote, it’s essential to understand how each tool aligns with your personal or professional requirements.

Todoist excels in task management with its intuitive interface and robust AI-driven features, making it a top choice for individuals and teams looking to optimize their workflows. On the other hand, Evernote is renowned for its comprehensive note-taking capabilities, allowing users to capture, organize, and search through vast amounts of information effortlessly.

As someone who has extensively used both Todoist and Evernote, I can attest to their strengths and weaknesses. In this comparison, I will talk about their core functionalities, user experiences, and AI integrations to help you decide which tool stands out as the best AI productivity tool in 2024.

Whether you are aiming to streamline your daily tasks or maintain a detailed digital notebook, this guide will provide you with the insights needed to make an informed choice between Todoist and Evernote.


Todoist vs Evernote: My Detailed Experience

In my pursuit of optimal productivity, I’ve delved deeply into various tools, and two have consistently stood out as some of the best AI tools in 2024: Todoist and Evernote. In this detailed analysis, I will share my personal experiences with both, examining their strengths, weaknesses, and unique features.

By the end, you’ll have a comprehensive understanding of how each tool performs and which might be better suited to your productivity needs in 2024.

What is Todoist?

todoist-homepage-promoting-task-management-with-the-slogan-organize-your-work-and-life-finally

Todoist is a versatile task management tool designed to help individuals and teams organize their tasks and projects efficiently. Launched in 2007, Todoist has grown significantly, offering features that cater to both personal and professional productivity needs.

Its intuitive interface allows American users to create tasks quickly using natural language input, set due dates, and prioritize tasks. The app supports various platforms, including web, iOS, Android, and desktop applications, ensuring seamless synchronization across devices. Additionally, Todoist offers integrations with popular tools like Google Calendar, Slack, and Gmail, enhancing its functionality and making it easier to manage tasks within your existing workflow.

One of Todoist’s standout features is its ability to manage tasks through projects and labels. Projects can be color-coded and broken down into sub-projects, making it easier to organize related tasks hierarchically. Users can view tasks in list form or as a Kanban board, providing flexibility in how they track their progress.

The app also supports reminders and location-based notifications, ensuring important tasks are not overlooked. Todoist’s productivity reports and Karma system help users monitor their task completion trends and stay motivated by earning points for completed tasks.

Despite its many strengths, Todoist has its limitations. It is not as strong for full-scale project management, lacking some advanced features needed for managing complex, long-term projects. Users on the free plan also face restrictions, such as a limited number of filters and labels.

Additionally, while the Kanban board view is a helpful feature, it is not as powerful as dedicated Kanban tools like Trello. However, for those seeking a reliable and user-friendly task management tool, Todoist remains a top choice.

For more details, read my detailed Todoist review 2024, which includes my experience with this task management tool.

Pros

  • Intuitive and minimalist design
  • Cross-platform synchronization
  • Integrations with popular apps like Google Calendar and Slack
  • Natural language input for quick task creation
  • Productivity reports and Karma system for tracking progress


Cons

  • Limited features for complex project management
  • Restrictions on the free plan (limited filters and labels)
  • Basic Kanban board functionality compared to dedicated tools


What is Evernote?

evernote-dashboard-displaying-tools-for-note-taking-and-project-management

Evernote is a comprehensive note-taking and organization tool that has been a staple in the productivity software market since its launch in 2008. It allows users to capture, organize, and search through a wide variety of content, including text notes, images, audio recordings, and web clippings.

Available on multiple platforms such as web, iOS, Android, and desktop, Evernote ensures that your notes are always accessible and synchronized across all your devices. Its powerful search functionality, including the ability to search text within images and PDFs, makes it an invaluable tool for managing large amounts of information.

Evernote’s organisational capabilities are extensive. American users can create notebooks to group related notes and use tags to categorize their content further. This hierarchical structure helps maintain a well-organized digital workspace.

evernote-task-management-interface-showing-a-list-of-tasks-calendar-and-project-boards-with-navigation-options-for-notes-tasks-notebooks-and-more

Evernote also supports collaboration, allowing users to share notebooks and notes with others, making it suitable for both personal use and team projects. The app’s integration with tools like Google Drive, Microsoft Teams, and Slack enhances its utility, enabling users to incorporate Evernote seamlessly into their existing workflows​.

However, Evernote has faced some criticism over the years. American users have pointed out that its interface can be overwhelming due to the sheer number of features. Additionally, some advanced features are locked behind a subscription paywall, which might be a drawback for those seeking a completely free solution. Despite these cons, Evernote remains a powerful tool for those who need a robust system for capturing and organizing diverse types of information.

Check out my comprehensive Evernote review 2024, where I share my hands-on experience with this productivity tool in detail.

Pros

  • Comprehensive note-taking capabilities
  • Powerful search functionality, including text within images and PDFs
  • Cross-platform availability and synchronization
  • Collaboration features for shared notes and notebooks
  • Integration with popular productivity tools


Cons

  • Potentially overwhelming interface due to extensive features
  • Some advanced features require a subscription
  • Occasional performance issues reported by users


Todoist vs Evernote: Project Management Comparison

When comparing Todoist and Evernote for project management, each tool brings its strengths to the table. Todoist excels in task management with features like sub-tasks, priority levels, and natural language input, making it ideal for organizing daily tasks and small to medium projects. It supports integrations with various tools like Google Calendar and Slack, allowing for seamless workflow management.

On the other hand, Evernote focuses more on information organization, with powerful note-taking capabilities, the ability to handle multimedia content, and advanced search functionality. While it lacks some specific project management features, it excels in managing detailed project documentation and brainstorming sessions.

Both tools offer collaboration features but in different ways. Todoist allows for real-time task assignment and project sharing, making it suitable for team task management. However, Evernote is better for collaborative note-taking and document sharing, making it useful for projects requiring extensive research and information gathering.

Depending on the nature of your projects, one tool may suit your needs better than the other. Below is a comparison table highlighting the key features of both tools:

Feature Todoist Evernote
My Rating 4.3/5 4/5
Best for Task management Note-taking and document organization
Pricing Free, Pro: $3/month, Business: $5/month Free, Personal: $7.99/month, Professional: $9.99/month
Integration Google Calendar, Slack, Zapier Google Drive, Microsoft Teams, Slack
Templates Yes Yes
Languages Supported Multiple Multiple
Reporting Capabilities Yes (Productivity reports, Karma) Limited
Analytical Capabilities Basic task completion analysis Basic note activity tracking
No of Users Unlimited for Business Plan Varies by plan
Data Security Encryption at rest and in transit Encryption at rest and in transit
Free Trial Yes Yes
Customer Support Email support, Priority support for Pro/Business Email and chat support
Refund Policy Available Available
Refund Coverage Days 30 days 30 days

By understanding these features, you can better decide which tool aligns with your project management needs.


Todoist vs Evernote: Pricing Comparison

Having used both Todoist and Evernote extensively, I’ve found that their pricing structures reflect their unique features and target audiences. Here are the pricing details of both tools:

How Much Does Todoist Cost?

todoist-pricing-plans-comparison-page-showing-beginner-pro-and-business-plans-with-their-respective-monthly-and-annual-rates-options-for-changing-billing-cycle-and-currency-are-also-visible

Todoist offers three pricing plans to cater to different user needs. The Beginner plan is free and includes basic features such as five personal projects, flexible layouts, and integration with email and calendar services. The Pro plan, at $4 per month billed yearly ($5 billed monthly), expands on these features with 300 projects, task reminders, a calendar layout, and an AI Assistant.

The Business plan, designed for teams, costs $6 per month billed yearly ($8 billed monthly) and includes 500 team projects, granular activity logs, and centralized billing.

Feature Beginner Pro Business
Cost Free $4/month (yearly billing) $6/month (yearly billing)
Personal Projects 5 300 300 per member
Team Projects N/A N/A 500
Task Views List, Board List, Board, Calendar List, Board, Calendar
Filters 3 150 150 per member
Activity History 1 week Unlimited Unlimited
Integrations Yes Yes Yes
Task Reminders No Yes Yes
AI Assistant No Yes Yes
Collaboration Limited Limited Full Team Collaboration
Storage 5 MB file uploads 100 MB file uploads 100 MB file uploads
Support Basic Priority Priority + Centralized

Free Trail: Todoist provides a 30-day free trial for both its Pro and Business plans, allowing users to explore premium features such as advanced task management, reminders, and integrations with other productivity tools without any initial cost. This trial period helps American users determine if the advanced features meet their needs before committing to a subscription.

Refund Policy: Todoist’s refund policy ensures peace of mind, offering a full refund within 30 days of purchase. This means if you’re not satisfied with the service, you can get your money back without any hassle.


How Much Does Evernote Cost?

comparison-chart-of-evernote-pricing-plans-showing-free-personal-professional-and-teams-optionsEvernote offers a range of pricing plans tailored to different user needs, from basic note-taking to advanced project management. The Free plan allows American users to create up to 50 notes and 1 notebook with a 60 MB monthly upload limit, ideal for simple personal use. The Personal plan, at $10.83 per month billed annually, includes up to 150,000 notes, 2,000 notebooks, and 10 GB of monthly uploads.

The Professional plan costs $14.17 per month billed annually, adding AI-powered features and increased storage. For teams, Evernote offers a Business plan at $21.67 per user per month, providing extensive collaborative features and centralized management.

Feature Free Personal Professional Teams
Cost Free $10.83/month (annually) $14.17/month (annually) $21.67/user/month (annually)
Notes Up to 50 Up to 150,000 Up to 150,000 Up to 500,000
Notebooks 1 Up to 2,000 Up to 2,000 Up to 10,000
Max. Note Size 25 MB 200 MB 200 MB 200 MB
Monthly Uploads 60 MB 10 GB 20 GB 20 GB + 2 GB/user
Sync Devices Up to 2 Unlimited Unlimited Unlimited
AI Features No No Yes Yes
Collaboration Limited Limited Yes Full Team Collaboration
Support Basic Priority Priority Priority + Admin Support

Free Trial: Evernote offers a 14-day free trial for its Personal and Professional plans. This trial period allows users to experience the full range of premium features, such as increased storage, advanced search capabilities, and AI-powered functionalities, without any initial cost. This enables potential subscribers to assess whether Evernote meets their note-taking and organizational needs before making a financial commitment.

Refund Policy: Evernote’s refund policy provides a full refund within 30 days of purchase. This policy ensures that if users are not satisfied with the service, they can cancel their subscription and receive their money back.


Todoist vs Evernote: 7 Key Differences I Found

When comparing Todoist and Evernote, I found seven key differences that highlight their unique strengths and weaknesses. These differences encompass ease of use, accessibility, pricing, everyday notes, collaboration, integration, and customer support.

Each tool excels in different areas, making them suitable for various productivity needs. In this detailed analysis, I’ll explore these differences to help you decide which tool is better suited to your requirements.

Ease of Use

Todoist: Todoist is known for its intuitive and clean interface. The task creation process is straightforward, allowing users to quickly add tasks with natural language input. The ability to set priorities, deadlines, and reminders directly from the task input field enhances usability.

Todoist’s design is minimalist, reducing distractions and making it easy to focus on the tasks at hand. The app’s learning curve is gentle, making it accessible for new users while offering advanced features for experienced users.

Evernote: Evernote has a more feature-rich interface, which can be overwhelming for new users. It offers extensive note-taking capabilities, including text notes, web clippings, audio recordings, and images.

The interface is designed to handle a wide variety of content types, which can lead to a steeper learning curve. However, once users become familiar with it, Evernote’s robust organization tools, like notebooks and tags, offer powerful ways to manage information.

evernote-interface-showing-a-project-plan-within-a-notebook-with-a-sidebar-for-navigation-and-options-for-notes-tasks-tags-and-shortcuts


Accessibility

Todoist: Todoist is available on virtually every platform, including web, iOS, Android, macOS, and Windows. This wide accessibility ensures that users can manage their tasks from any device. The app also provides browser extensions for Chrome, Firefox, Safari, and Microsoft Edge, making it easy to add tasks while browsing.

Todoist’s synchronization is seamless, ensuring that updates on one device are instantly reflected across all others.

todoist-sync-feature-description-highlighting-compatibility-with-desktop-android-ios-wearables-browser-extensions-and-email-add-ons-for-seamless-task-management-across-all-devices

Evernote: Evernote also offers extensive platform support, including web, iOS, Android, macOS, and Windows. It supports a variety of browsers with extensions, allowing users to clip web content directly into their notes. Evernote’s synchronization is reliable, ensuring that notes and updates are available across all devices.

Additionally, Evernote provides offline access, so users can work on their notes even without an internet connection, with changes syncing once back online.

evernote-feature-promoting-24-7-access-with-automatic-syncing-across-devices-and-offline-mode-with-a-start-for-free-button


Pricing

Todoist: Todoist offers a free plan with basic features, such as five active projects and task management tools. The Pro plan, at $4 per month (billed annually), includes advanced features like 300 active projects, reminders, and integrations. The Business plan, costing $6 per user per month (billed annually), provides 500 active projects, team collaboration features, and centralized billing.

Todoist’s pricing structure is straightforward and offers value for individuals and teams.

Evernote: Evernote’s free plan includes basic note-taking features with 60 MB of monthly uploads. The Personal plan, at $10.83 per month (billed annually), offers increased storage, AI-powered search, and more notebooks. The Professional plan, costing $14.17 per month (billed annually), adds even more features, including 20 GB of monthly uploads and advanced search capabilities.

The Business plan, at $21.67 per user per month (billed annually), offers extensive collaboration tools and administrative features. Evernote’s pricing is higher, reflecting its comprehensive feature set.


Templets

Todoist: Todoist offers over 50 curated templates designed to streamline various tasks and projects. These templates cover a broad range of categories such as work, personal projects, education, management, marketing, sales, development, design, customer support, and creative boards.

The templates are easy to customize, allowing users to adapt them to specific needs and ensuring a quick setup for new projects. Categories include popular templates like project trackers, meeting agendas, meal planning, and goal trackers.

todoist-templates-page-showcasing-featured-setups-popular-templates-and-work-templates-with-categories-for-various-project-and-task-management-needs

 

Evernote: Evernote offers a comprehensive library of templates aimed at enhancing productivity and organization. There are over 50 templates available, designed to cater to various needs such as note-taking, project planning, meeting notes, and more.

Evernote’s templates are integrated into its note-taking system, allowing users to include rich content such as text, images, and checklists seamlessly. This integration makes it easy to manage recurring tasks and projects efficiently.

evernote-templates-page-showcasing-various-ready-to-use-templates-such-as-2024-monthly-calendar-2024-annual-calendar-weekly-planner-daily-planner-and-class-notes-with-options-to-search-by-name-collections-and-categories

 


Collaboration

Todoist: Todoist provides robust collaboration features, particularly in its Business plan. Users can share projects, assign tasks to team members, and track progress through activity logs. Comments and attachments on tasks facilitate communication and collaboration. Real-time synchronization ensures that all team members have access to the latest updates.

todoist-feature-highlighting-collaboration-showing-shared-projects-assigned-tasks-and-comments-with-a-screenshot-of-the-team-projects-interface

Evernote: Evernote also supports collaboration, allowing users to share notebooks and notes with others. The Business plan offers advanced features like team spaces, which provide a centralized area for collaborative work. Users can comment on notes and share feedback, making it a valuable tool for projects that require extensive information sharing and brainstorming.

evernote-interface-showing-a-notebook-titled-conference-launch-with-navigation-and-context-menu-options-visible


Integration

Todoist: Todoist integrates with a variety of apps and services, including Google Calendar, Slack, and Zapier. These integrations enhance Todoist’s functionality by allowing users to sync tasks with their calendar, manage tasks from within Slack, and automate workflows using Zapier. Todoist’s integrations are aimed at streamlining productivity and task management.

todoist-integrations-page-showcasing-various-integration-categories-like-productivity-project-management-file-sharing-time-tracking-calendars-and-more-with-notable-integrations-including-outlook-chrome-and-ifttt

 

Evernote: Evernote offers integrations with popular tools like Google Drive, Microsoft Teams, and Slack. These integrations enable users to link their notes with other productivity tools, facilitating seamless information sharing and collaboration. Evernote’s integration capabilities are extensive, supporting a wide range of apps to enhance its functionality.

evernote-integrations-page-showcasing-integration-options-with-google-calendar-google-drive-gmail-slack-and-microsoft-outlook-email


Customer Support

Todoist: Todoist offers customer support through email for all users, with priority support for Pro and Business plan subscribers. The support team is responsive and helpful, addressing user queries and issues promptly. Additionally, Todoist provides an extensive help center with articles and guides to assist users in troubleshooting and making the most of the app’s features.

todoist-help-center-page-with-search-bar-and-categories-for-get-started-features-teams-billing-troubleshooting-and-integrations-along-with-sections-for-getting-started-guide-whats-new-and-known-issues

Evernote: Evernote provides customer support through email and chat, with priority support for Personal, Professional, and Business plan subscribers. The Business plan also includes dedicated administrative support. Evernote’s help center includes a comprehensive collection of articles, tutorials, and community forums, offering users a wealth of resources to solve problems and enhance their usage of the app.


Todoist vs Evernote: Which Should You Choose for Your Business?

When deciding between Todoist and Evernote for your business, consider the primary functions each tool offers. Todoist is designed for task and project management, making it ideal for businesses that need to streamline workflows, manage deadlines, and maintain team productivity.

Its features like sub-tasks, priority levels, and integrations with other productivity tools make it a strong choice for teams focused on task completion and project tracking.

On the other hand, Evernote excels in organizing and managing extensive information, making it suitable for businesses that require detailed documentation, note-taking, and collaboration on complex projects. Its powerful search capabilities, ability to handle multimedia content, and robust organizational tools like notebooks and tags cater to teams that need to store and retrieve large amounts of information efficiently.

Ultimately, the choice depends on whether your business prioritizes task management and efficiency or comprehensive information organization and retrieval.

Choose Todoist

Todoist is a versatile tool that suits a wide range of users, from individuals managing personal tasks to teams coordinating complex projects. Its intuitive design and robust features make it accessible and efficient for various use cases.

Todoist For Everyone

  • Personal Task Management: Keep track of daily tasks, set priorities, and stay organized with reminders and deadlines.
  • Team Collaboration: share projects, assign tasks, and monitor progress in real-time for seamless teamwork using the Best AI Tools for Team Collaboration in 2024.
  • Project Planning: Break down large projects into manageable tasks, set milestones, and track completion rates.
  • Goal Tracking: Set and achieve personal or professional goals by creating dedicated projects and tracking your progress.

Choose Evernote

Evernote is a versatile tool that caters to various productivity needs, offering robust features for time management, note-taking, and team collaboration. Whether you’re managing your schedule, capturing detailed notes, or collaborating with a team, Evernote provides powerful tools to enhance productivity.

Evernote For Everyone

  • Project Managers: efficiently organize tasks, track progress, and manage deadlines across multiple projects. Perfect for those looking for the Best AI Tools for Time Management for 2024.
  • Creative Teams: develop and manage content calendars, brainstorm ideas, and streamline creative workflows.
  • Research Analysts: compile, organize, and analyze large datasets to generate comprehensive reports and insights.
  • Remote Teams: facilitate seamless collaboration, document sharing, and real-time updates for distributed teams.
  • Event Planners: plan, schedule, and coordinate events efficiently, ensuring all logistical details are managed seamlessly.
  • Students and Educators: organize study materials, track assignments, and collaborate on projects using the Best AI Tools for Notes Taking for 2024.

By leveraging these features, Evernote helps individuals and teams stay organized, informed, and productive.


Why I Am Using Both Todoist and Evernote

Using both Todoist and Evernote allows me to maximize my productivity by leveraging the unique strengths of each tool. Todoist excels in task management, helping me stay organized with its intuitive interface, priority settings, and seamless integrations with other productivity tools. It keeps my daily tasks and long-term projects on track, ensuring I never miss a deadline.

Evernote, on the other hand, is my go-to for comprehensive note-taking and information management. Its robust features for capturing and organizing various types of content, from text notes to web clippings, make it invaluable for research and documentation. The powerful search function and tagging system enable me to quickly retrieve information, making it perfect for managing extensive data.

By using Todoist for task management and Evernote for note-taking, I can maintain a high level of organization and efficiency. Each tool complements the other, allowing me to handle tasks and information seamlessly, ultimately enhancing my overall productivity and workflow.


Final Verdict

Both Todoist and Evernote are excellent tools, each excelling in different areas of productivity. Todoist is best for task management and project tracking, offering robust features for organizing and prioritizing tasks. I would rate Todoist 4 out of 5 for its simplicity and effectiveness in managing tasks and deadlines.

Evernote, on the other hand, shines in note-taking and information organization, making it ideal for users who need to store and retrieve large amounts of information. I would rate Evernote 3.5 out of 5 due to its extensive features and powerful search capabilities, though it can be overwhelming for new users.

For those who need a specialized task management tool, Todoist is the better choice. However, if comprehensive note-taking and information management are more critical, Evernote is the way to go!


Check out Evernote Comparisons

In this comparison, I evaluate Evernote alongside other prominent AI tools to help you determine which one best suits your needs:

For a detailed evaluation of these two tools, explore the in-depth comparison at Evernote vs Notion.


FAQs

Evernote and Todoist serve different productivity needs. Evernote is primarily a note-taking app designed for organizing and searching through large amounts of information, including text notes, images, and web clippings. Todoist, on the other hand, is a task management tool focused on creating and managing to-do lists.

People are leaving Evernote for various reasons, including increasing subscription costs, performance issues, and the complexity of the interface. Some users feel that Evernote has become bloated with features they don’t need, making it less user-friendly. Additionally, the rise of competing productivity tools offering similar or better features at lower prices.

Yes, Todoist is compatible with Evernote through third-party integrations. Using tools like Zapier or IFTTT, you can connect Todoist and Evernote to automate workflows between the two apps.

The downfall of Evernote can be attributed to several factors, including increased competition, rising costs, and user dissatisfaction with the app’s performance and interface complexity. Some users have experienced issues with syncing and data retrieval, leading to frustration and loss of trust in the app’s reliability.

Todoist is considered one of the best task management apps due to its intuitive interface, robust feature set, and flexibility. It offers a variety of views, such as list and Kanban, natural language input for task creation, and powerful integrations with other tools.


Wrapping Up

In the ongoing debate of Todoist vs Evernote, both tools offer unique features tailored to different productivity needs. Todoist excels in task and project management with its intuitive interface and robust collaboration tools, making it ideal for those focused on organizing tasks and meeting deadlines.

Evernote stands out in note-taking and information management, providing powerful tools for capturing, organizing, and retrieving various content types, perfect for detailed documentation and research.

Choosing between Todoist and Evernote depends on your specific requirements. For task-oriented workflows, Todoist is the go-to choice, while Evernote is unmatched for comprehensive note-taking and data organization. Using both tools together can significantly enhance overall productivity and efficiency.

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Dave Andre

Editor

Digital marketing enthusiast by day, nature wanderer by dusk. Dave Andre blends two decades of AI and SaaS expertise into impactful strategies for SMEs. His weekends? Lost in books on tech trends and rejuvenating on scenic trails.

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